Press Start Academy is committed to protecting the data and data privacy of all students, staff, clients and partners, and in dealings with students and parents.
This code sets out the Academy’s policy on the collecting, usage, safeguarding and protection of the data collected by the Academy on students, staff, clients and partners.
1. 6 Data Protection Principles of the Personal Data (Privacy) Ordinance:
There are six Data Protection Principles required by the Personal Data (Privacy) Ordinance. (Reference: website of the Office of the Privacy Commissioner for Personal Data)
- DPP1: personal data shall be collected for a purpose directly related to a function and activity of the data user; lawful and fair collection of adequate data; data subjects shall be informed of the purpose for which the data are collected and to be used.
- DPP2: all practicable steps shall be taken to ensure the accuracy of personal data; data shall be deleted upon fulfillment of the purpose for which the data are used.
- DPP3: unless the data subject has given prior consent, personal data shall be used for the purpose for which they were originally collected or a directly related purpose.
- DPP4: all practicable steps shall be taken to ensure that personal data are protected against unauthorized or accidental access, processing or erasure.
- DPP5: formulates and provides policies and practices in relation to personal data.
- DPP6: individuals have rights of access to and correction of their personal data.
2. Obtaining and processing personal data fairly
Information on students is gathered with the help of parents/guardians, in the case where signups and enrollment are processed through Press Start Academy; and staff, in the case where signups and enrollment are processed through partner institutions and organizations (including schools).
In relation to information Press Start Academy holds on other individuals (members of staff, individuals applying for positions within the Academy, parents/guardians of students, etc.), the information is generally furnished by the individuals themselves with full and informed consent and compiled during the course of the employment or contact with the Academy.
Parents/guardians are given the option to opt out of potential usages of their personal data in all circumstances (e.g. receiving news communications and updates on programs, etc.).
3. Recording Zoom online meetings
When students and staff use Zoom for online meetings and class, the hosts might want to use the meeting recording function to record the session. Most of the time, the recordings include images, voices and slides of the speakers. Occasionally, the participants' inputs, images and voices might be captured too.
As required by the relevant legislation, the host of the online meeting, who records the session, should clearly inform the participants before recording commences. An announcement to all participants in the meeting that the session will be recorded with usage of the video and retention period could serve the purpose. Nonetheless, the recording should not be excessive and should stick to the declared usages. Zoom provides indications to participants that recording is in progress. For more information, please kindly refer to https://support.zoom.us/hc/en-us/articles/360000486746-Recording-Notifications.
Recorded videos in classes or meetings are regarded as personal data, and Press Start Academy follows the requirement of DPPs in using, handling and retention of the video concerned in due course. Meanwhile, the Zoom platform keeps a log of the activities of participants (e.g. when they join and leave the session) for administrative purposes. All the Zoom meeting activities recorded will be removed automatically after 12 months.
4. Media rights
Press Start Academy is proactive about gaining consent from parents/guardians and staff to take photographs, videos and/or other forms of media during courses, programs, workshops and events organized and/or conducted by the Academy. These forms of media are used for training, media and promotional purposes.
The Academy endeavors not to use individual images of students; to use photo stills with more than one student where possible; and to blur their faces in photos with young children (ages 5 or below). Parents/guardians have the option to opt out of photographs (and other forms of media) being taken of their enrolled programs, or for photographs (or other forms of media) to be taken to obscure faces as much as possible.
In cases of programs with partner institutions and organizations (including schools), the Academy is open to working with them to align such media and image rights according to their data privacy policies.